Apply for Tsebo Scanning Clerk
Job Position: Scanning Clerk
Location: Johannesburg, Gauteng
Closing Date: 16 April 2026
Reference No: TSE260409-2
Job Type: Permanent
Job Purpose
Tsebo Facilities is looking for a Scanning Clerk who can accurately scan, organize, preserve, and manage physical and electronic records, ensuring that company papers are securely stored, conveniently retrievable, and handled in accordance with organizational rules and regulatory requirements. The function promotes operational efficiency by ensuring high levels of accuracy, confidentiality, and customer service.
Duties And Responsibilities
- Scan, index, and upload physical documents to approved electronic document management systems.
- Catalogue, file, and store hardcopy and digital records in an orderly and traceable way.
- Maintain accurate and current document registrations and databases.
- Retrieve documents and records promptly upon request by authorized personnel.
- Identify records due for archiving or destruction in accordance with retention periods and company policies.
- Keep confidential and sensitive information secure at all times.
- Maintain cleanliness, order, and compliance in the on-site archive room.
- Maintain full compliance with internal procedures, quality standards, and health and safety requirements.
- Offer professional and courteous service to both internal and external stakeholders.
Requirements
- Matric / Grade 12 (essential)
- Administration or Records Management certificate (advantageous)
- 3–5 years’ experience in an administrative, records, or document management environment
Skills And Compitencies
Technical and Functional Skills
- Ability to use scanners, computers, and electronic file management systems
- Accurate data collection and document indexing skills
- Strong organizational skills with high attention to detail.
- Time management and meeting deadlines
- Ability to safely lift and transfer archive boxes and files.
- Clear verbal and written communication skills.
- A customer-centric approach to service delivery
Behavioural Competencies
- Follows instructions, procedures, and policies consistently.
- Consistently demonstrates integrity and confidentiality.
- Works well independently and as part of a team.
- Manages stress and handles work obligations calmly and professionally.
- demonstrates resilience and responds favorably to change.
- Maintains a professional image with a strong work ethic.
- Pays close attention to detail using a systematic approach
- Demonstrates client centricity and respect when connecting with others
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