MTN: Administrator

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Job Position: Administrator

Location: Johannesburg, Gauteng, South Africa

Closing Date: 23 May 2025

Reference No: 5747

Job Description

To provide daily administrative support to the General Manager, Senior Managers and Stakeholder and Relationship management team

Requirements

  • Grade 12
  • Diploma in Office Administration/ Secretarial Administration
  • Minimum of 2 years’ experience in Office administration
  • Experience working in a small to medium organisation

Responsibilities

  • Key Activities & Responsibilities
    • Logistical & Administrative Support
    • Serve as a central communication point for departmental information (i.e. scheduling of meetings and dissemination of information)
    • Monitor all stakeholder engagements, follow-up, and record closure on engagements
    • Collate submissions for Meetings and prepare meeting packs
    • Facilitate the booking of meeting venues and arrange any logistical requirements (e.g., dietary requirements, catering, invoicing, accommodation, etc.) at any of the facilities
    • Dispatch meeting packs and ensure the delivery thereof to internal and external stakeholders
      Process all stakeholder requests to
    • the Leadership team according to protocol and policy/procedure
    • Administer all business travel and accommodation as required for General Managers
  • Document Filing & Maintenance
    • Ensure that the minutes of meetings are filed in the shared drive
    • Ensure that documented submissions are in place and filed for future reference
    • Maintain and create an efficient and user-friendly filing system
    • Create and update files within the administration system as needed and file documents correctly
    • Track daily activities of the CXSO and provide progress updates to the Leadership team
    • File all incoming correspondences after taking relevant action or instructions
    • Keep distribution lists updated monthly (i.e. resignations, onboardings)
    • Arrange events end to end with insights and directions from leadership team
  • Financial Support
    • Prepare and monitor all expenditure requisitions, and general requisitions on Oracle (creation – recon process)
    • Ensure sufficient supplies in stationery and general office requirements
    • Provide general administration support database management, record keeping, filing, etc.) to the BU within scope of control 
      Give insights around budget requirements in OPEX meetings
      Monitor encumbrance in OPEX reports, continuously and report all variances  to Management and Finance
      Monthly supplier account recons
      Ensure timeous Supplier payments in accordance to contractual obligations and MTN Policies
      Enlist assistance of finance  to  complete monthly accruals and projections
      Track open Purchase Orders, monthly and ensure closures are executed with support from buyers
      Record and track all contracts in CXSO and highlight expiry dates to leadership 6 months in advance
  • People & Culture
    With input from leader, create personal development plans
    Ensure understanding and alignment of own KPAS and KPIs
    Take ownership of own performance and identify training needs. Have performance discussions with leader
    Act as an ambassador for the team by living the Brand values and vital behaviours and changing and influencing employees’  behaviour
    Make the environment the best place to work. Foster professionalism, loyalty and commitment to the organization. Build the Company’s brand to be the employer of first choice

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