Apply for Herotel Admin Assistant position
Job Position: Admin Assistant
Closing Date: Not Specified
Location: Worcester
Purpose of the role
The Administrative Assistant’s responsibilities include assisting our managers and employees, assisting with everyday office needs, and managing our company’s general administrative duties. Assists their Direct Manager rather than the firm as a whole.
Key Performance Areas would include, but are not limited to:
- Maintain office policies and processes (such as loading approved leave onto Sage).
- Keep contact lists up to date.
- Make trip plans and reservations.
- Serve as the primary point of contact for both internal and external clients.
- Calls are answered and directed.
- Schedule and organize appointments.
- Schedule meetings and keep detailed minutes.
- Write and distribute emails, memos, letters, faxes, and forms.
- Contribute to the creation of regularly scheduled reports.
- Handle sensitive information with discretion.
- Create and update administrative systems to improve their efficiency.
- Resolve any administrative issues.
- Any ad hoc work assigned by their manager (reporting, admin, or personal assistant duties).
Experience And Skills
- Experience as an Administrative Assistant or Office Admin Assistant is required.
- Office management methods and procedures must be understood.
- Working knowledge of office equipment such as printers and scanners is required.
- MS Office proficiency (MS Excel and MS PowerPoint).
- Excellent time management and prioritization abilities.
- Detail-orientedness and problem-solving abilities are required.
- Excellent oral and written communication abilities.
- Strong organizational abilities and the capacity to multitask are required.
Requirements
- Grade 12 or an equivalent qualification at NQF level 4 is required.
- Additional experience as an Administrative Assistant or Secretary will be advantageous.
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